Social Security Card & Work Permit

Social Security Card & Work Permit processes are now in the KIC Portal! Employers still complete the NEW Verification of F-1/J-1 Campus Employment form and students complete the work permit process in the KIC Portal. 

Please Note: A job offer is required to obtain a social security card and/or work permit. The Kearney International Center cannot process any requests without a job offer letter. Once received, social security cards must be signed immediately.

 

Student’s Responsibility for Social Security or Work Permit Application

Step One: Employer Informs Kearney International Center of Your Employment

• Students cannot start working until they receive the signed work permit authorization form from the Kearney International Center.
• Have your employer fill out the Verification of F-1/J-1 On-Campus Employment form. Your employer will need to upload the form to link.mnsu.edu/intlemployment.

Step Two: You Receive An Email from the Kearney International Center to Upload All Required Documents

• Once your employer has submitted your Verification of F-1/J-1 On-Campus Employment form, you will receive an automatic response from the Kearney International Center in your MavMAIL with your next steps. Please watch for an email with the subject line "Work Permit: Next Steps Required."
• The application link is the same for Social Security and Work Permits.

 

Step Three: Schedule Your Mandatory 30-minute Appointment with the Kearney International Center

• The link to schedule your appointment will be in the email titled "Work Permit: Next Steps Required" and in the KIC Portal Work Permit/SSN Application request.
• Lost the link to schedule your appointment? Schedule it here

Step Four: Meet with Kearney International Center Staff to Review and Complete Social Security Application or Work Permit Application

• The Mankato Social Security office is now only accepting walk-ins for Social Security appointments. You can no longer schedule an appointment in advance. The SSN office recommends visitors arrive early in the day, because they will only help people who are in their office space by 4pm. The SSN office staff notified us that anyone waiting in the hallway at 4pm will be turned away.
• Before you apply for your Social Security card, you must first pick up a signed employment verification form from the KIC staff, which you need to bring with you to your SSN appointment at the Social Security office.
  • The Social Security office cannot process your request for a SSN card until your work start date is within 30 days. If you request a SSN card more than 30 days before your work start date, the SSN office will NOT process your request.
• During the appointment, the Kearney International Center will confirm that all forms are filled out correctly and have all required signatures. If there are minor mistakes on your form, you will be able to correct them during the appointment.

Step Five: Watch Your Email for Updates on Your Social Security or Work Permit Application

• You are responsible for checking your University email to see when to pick up your work permit. The Kearney Center will only send one email to you.
• You can also track the progress of your Work Permit/SSN Application request in your KIC Portal. 

Please Note:

• The Kearney International Center will process your work permit in three to five business days. It is not possible to receive your work permit the same day as you drop off your forms.
• If you have an on-campus job with Sodexo, Maverick Shop, or Affinity Plus, you will receive your work permit from your employer. 
• When you receive your original Social Security card by mail, please sign the card immediately, and then take it to the Campus Hub (CSU 117), so they can update your student records.

Understanding Employment Regulations

• Undergraduate Students: You may not work more than a combined total of 20 hours/week.
  • As an F-1 or J-1 International Student, you choose to work more than a total of 20 hours/week, you will be out-of-status - leading to serious immigration issues including having your SEVIS record terminated. This is considered unauthorized employment making you ineligible for reinstatement.
  • 40 hours/week is authorized for summer & winter break for undergraduate students.
• Graduate Students:
  • If a graduate student has an assistantship (example: GA, TA, or RA), they are authorized to work up to 20 hours/week.
  • However, If a graduate student is employed in an hourly worker position, they can only work up to 14 hours/week.
• A job offer is required to obtain a social security card.
  • Please sign your SSN card immediately once you receive it.
• You need to keep your Passport valid at all times. An expired passport terminates your campus employment.
• You need to request a Program Extension on your KIC portal if your I-20 program end date is near. You are not allowed to work on-campus if your program has ended.
• You can work only on-campus unless you have authorization for CPT, OPT, or an Economic Hardship EAD.
• If you have more than one job, you can only work a total of 20 hours/week as an undergraduate student or 14 hours/week as a graduate student during the school year.